Executive Pastor Services
Focus on ministry. We’ll handle the rest.
No contracts. No setup fees. Just support that fits your ministry.
A full-time Executive Pastor runs $80-120K annually. You get the same operational leadership, systems building, and staff support starting at $600/month with no benefits, no office space, no 12-month search process.
Executive Pastor Services
Running a church shouldn’t feel like running a business, but without the right systems in place, pastors often find themselves stuck in admin chaos instead of focusing on ministry.
Virtual Executive Pastor helps your church run smoothly by simplifying operations, clarifying team roles, reducing costs, and ensuring you’re set up for sustainable growth—without the cost of a full-time Executive Pastor.
Operations & Admin Support
The Problem
Endless admin tasks, unclear processes, and outdated systems waste time and create confusion for staff and volunteers.
What We Do:
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Document and streamline your church’s core processes
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Create simple, repeatable systems for admin tasks
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Organize schedules, workflows, and responsibilities
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Help you stay compliant with local/state requirements
The Outcome:
Save time and eliminate admin headaches with clear, automated processes.
Your church runs smoothly in the background, so you and your team can focus on ministry, not paperwork.
HR & Team Clarity
The Problem:
Staff and volunteers often feel unsure of their roles, leading to burnout, duplicated work, or dropped responsibilities.
What We Do:
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Define clear roles and responsibilities for every team member
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Create onboarding guides for new staff and volunteers
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Develop simple performance evaluation tools that build trust
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Provide support for sensitive HR situations
The Outcome:
Reduce confusion and burnout by giving your team clarity and confidence.
Your staff and volunteers will know exactly what’s expected, helping them serve with purpose and energy.
Financial Oversight
The Problem:
Without clear financial processes, churches can waste money on unused tools, risk non-compliance, and struggle to plan for the future.
What We Do:
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Streamline budgets and financial reporting
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Audit subscriptions and expenses to cut wasted costs
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Implement basic risk-reducing policies (like expense approvals)
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Help you avoid costly mistakes with simple, smart systems
The Outcome:
Save hundreds each month and gain peace of mind knowing your finances are under control.
You’ll free up funds for ministry instead of losing them to inefficiency.
Technology & Tools
Flexible Enagement Options
The Problem:
Many churches overspend on tech they don’t use—or use the wrong tools for their size, creating frustration instead of efficiency.
What We Do:
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Review your current tech stack and subscriptions
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Recommend the right tools for your church’s needs and budget
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Simplify communication and scheduling for staff and volunteers
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Help implement the changes with minimal disruption
The Outcome:
Stop wasting money on unused tools and start using the right tech to simplify ministry.
Your church saves money and gains tools that actually make life easier for your team.
The Problem:
Most churches can’t justify a full-time Executive Pastor salary but still need operational leadership and support.
What We Do:
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One-time projects to fix urgent needs (like policy reviews or system audits)
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Ongoing support for long-term clarity and momentum
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Custom packages tailored to your size and budget
The Outcome:
Get the exact level of support your church needs—without overcommitting resources.
You’ll receive expert operational help for a fraction of the cost of hiring full-time.
Other Services
Bookkeeping & Payroll
Our financial services are designed specifically for churches. They help you steward resources with integrity, transparency, and accuracy. We handle the behind-the-scenes details so your team can focus on ministry. Using QuickBooks Online, we provide dependable financial management aligned with church life's unique rhythms and responsibilities.
Our Services Include:
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Bookkeeping and reconciliation of tithes, offerings, and ministry expenses
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Payroll processing for pastoral staff and church employees
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Expense tracking for ministry departments and events
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Management of vendor payments and incoming contributions
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Month-end close and preparation of financial statements for board or elder review
Whether preparing for budget season, managing designated funds, or just trying to keep everything organized, we provide the clarity and support your church needs to move forward confidently.
Contact us for more information.
Looking For Virtual Administrative Assistant Support Instead?
Our new Virtual Administrative Services give pastors and ministry leaders the behind-the-scenes support they need to stay focused on people, not paperwork. From scheduling and communications to event coordination and volunteer follow-up — we help you manage the work that keeps ministry moving.
